How to Approve or Reject a Release
This step is carried out by an approver, who may or may not be the person who started the release. It records a formal decision on whether the version may become effective.
Open the document in release (stage Approved) and expand the Approval section, now Active. It shows the Approver, Approved On, and the Approval Status, which begins as Approval Pending.
Add a Comment if you want to record the reason for your decision.
Choose what to do:
Approve: Agree to the release and continue to signing (below).
Reject: Decline the version. A rejected document cannot be resubmitted and requires a new version (see Document Approvals).
Cancel Release: Stop the release in progress, for example if it was started in error.
If you approve, confirm the attestation ("I, [name], approve document version [name]. I understand I am accountable for this electronic signature and have not shared my credentials."), enter your Signature PIN, and select Sign.
The system confirms with "Document Approved". The Approval section now shows Approved with the Approved On date, and the process advances to Release Plan And Training (see Training Assignment). On the version record, the stage bar reflects the Approved stage and the Document Status stays Release Initiated until the document is actually released.
