Key Terms

• Controlled document
  A document the QMS manages formally, versioned, approved, and trained on. (QMS Inputs are not controlled.)

• Master document
  The parent record for all versions of a document.

• Document version
  A specific iteration of a document (for example, Quality Management Manual V8).

• Prefix
  A document's code, in the pattern category number – sequence – type (for example, 21-01-SOP).

• Effective
  The version currently in force, which users are required to follow.

• Obsolete
  A version superseded by a newer effective version.

• Target audience
  The users required to read and be trained on a document.

• Document status vs. working status
  Document status is set automatically by the release process and cannot be changed manually; working status is a label you set yourself.

• Role
  A group of users to which permissions and training are assigned.

• Read & Understood / Questionnaire
  The two methods of completing a training: a confirmation, or a set of questions with a pass mark.

• Signature PIN
  Your personal code, used as your electronic signature.